Administrative Assistant at Nicole Sinclair Consulting

We are seeking a highly organized and detail-oriented Administrative Assistant for our client in the health and wellness industry. The ideal candidate will support daily administrative operations, maintain accurate records, and ensure smooth coordination between the gym and spa departments. This role is critical to maintaining operational efficiency and supporting management in decision-making.

KEY RESPONSIBILITIES

• Serve as the first point of contact for internal and external communications.
• Handle phone calls, emails, and in-person inquiries professionally and promptly.
• Monitor and replenish office supplies and stationery.
• Ensure office equipment is functional and liaise with vendors for repairs
• Update internal databases and trackers (e.g., expenses, inventory)
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Ensure all documentation and records comply with company policies and confidentiality standards.
• Maintain a well-organized filing and retrieval system (both digital and physical).
• Monitor and report facility maintenance needs to ensure a clean, safe, and functional environment.

KEY PERFORMANCE INDICATORS (KPIs)

• All records and reports are accurate and up to date.
• Reports and requisitions are submitted on time.
• No delay or shortage of supplies.
• Tasks and communication between departments are handled promptly.
• All documents are well-organized and easy to find.

 QUALIFICATIONS & SKILLS

• At least a Bachelor’s degree or HND in Business Administration or a related field.
• At least 2-3 years of hands-on experience in an administrative role, preferably in a service-oriented or wellness environment
• Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• High attention to detail and accuracy in data entry and documentation.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Professional, proactive, and reliable attitude.