Administrative Assistant-HEP (AfCDC) at African Union(AU)

Purpose of Job

• The Africa Center for Disease Prevention and Control (Africa CDC) is an autonomous technical agency of the African Union with a mandate to safeguard public health in the 55 Member States.
• Established in January 2017, Africa CDC is first continent-wide public health agency and envisions a safer, healthier, integrated, and stronger Africa.
• The Africa CDC Health Economics and Financing Programme (HEP) within Africa CDC was established in November 2020 to facilitate the generation and use of health economics and financing Evidence for decision-making at the continental, regional and Member State levels in support of the Africa Union’s Agenda 2063 and the New Public Health Order. 
• The purpose of the position is to provide administrative support to advance the strategic goals and objectives of the Health Economics and Financing Programme.
• Work will focus on direct services delivery and/or coordinating the delivery of complex administrative support tasks involving delegation and follow-up of individual staff and assigned projects.
• The position will work under the supervision of the Head of the HEP and closely with other staff of the HEP to deliver the various activities mapped out in the HEP strategy and work plan.

Main Functions

• Under the supervision of the head of economics and financing the Administrative Assistant will provide administrative support to HEP’s operations and programmes
• Provide administrative support, this will include assisting other technical officers within the Division. 
• Work with others within the program team as well technical staff at Africa CDC, and other partners to support the strategic planning for the program, including the development, oversight and review of related materials (e.g., training materials, guidance for projects).

Specific Responsibilities

• Provide timely technical and operational support in line with the HEP’s mandate
• Implement technical and operational activities as scheduled and report.
• Assist in the follow up on activity implementation and provision of updates, facilitate logistical arrangements linked to the area of work
• Liaise effectively with internal and external stakeholders.
• Assist in the creation, improvement, and maintenance of systems relevant to the area of work; gather data and information and do preliminary analysis and research for consideration by the bigger team and the supervisor.
• Prepare office communication linked to the area of operation and assist in compiling data and information for reporting and analysis purposes. Follow up decisions and correspondence outcomes and ensure their implementation.
• Follow up on provision and upkeep of tools and materials linked to the area of work.

Academic Requirements and Relevant Experience

• Diploma in Office Management, Business Management/Administration or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.
• Bachelor's Degree in office management, Business Management, Business Administration or any related field from a recognized educational institution with 2 years of relevant work experience in administrative and/or secretarial work.
• Academic qualification in Health Economics/Public Health is an added advantage.
• Experience in providing administrative support in a projects/programme setting will be an added advantage.
• Experience in Office Management is mandatory
• Experience in planning and coordination of meetings with various stakeholders

Required Skills:

• Excellent interpersonal skills
• Sound planning and organizational skills
• Effective communication ability (both verbal and written); sound drafting skills
• Ability to work in a multi-cultural environment
• Ability to give attention to details and to work effectively under pressure;
• Ability to organize and present data neatly and in an understandable and useful manner
• Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies:

• Developing Others
• Risk Awareness and Compliance
• Flexibility L1

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting
• Job Knowledge and information sharing:
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer, and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration

• The salary attached to the position is an annual lump-sum of US $  55,174.63   (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$  22,656.97  inclusive of all allowances for locally recruited staff of the African Union.