Administrative Assistant at Global Peace Development

Job Summary

• The Administrative Assistant will work under the direct supervision of the State Coordinator and will provide administrative, logistical, and operational support to ensure the smooth day-to-day running of the state office.
• The role includes office management, logistics, and accommodation arrangements for staff, management, and consultants, as well as administrative support to project design and implementation within the state.

Major Roles and Responsibilities

• Support recruitment and performance appraisal processes
• Prepare, document, and disseminate minutes and reports of staff technical and management meetings
• Ensure proper maintenance and functionality of office facilities
• Source grant opportunities online and support proposal development processes
• Coordinate travel and accommodation arrangements for staff, management, and consultants
• Track staff attendance and movement using approved registers
• Develop monthly tracking sheets on staff punctuality and lateness
• Facilitate logistics arrangements for meetings, trainings, and workshops
• Manage office telephone lines and maintain records of correspondence
• Receive, document, and track deliveries from vendors and service providers
• Perform any other duties assigned to support effective team performance

Required Qualification and Experience

• B.sc/HND Business Administration or related field of studies
• At least 2 years of work experience, 1 of which must be professional experience in administrative roles
• Proven ability to provide a high level of support to the management team.

Required Skills and Competencies:

• Strong analytical and organizational skills
• Ability to communicate effectively with diverse stakeholders
• Capacity to influence, facilitate change, and build internal capacity
• Attention to detail and ability to manage multiple tasks efficiently
• Strong interpersonal and teamwork skills.