Administrative Assistant at Excel and Grace Consulting

Description

• We are seeking a proactive and highly organized Administrative Assistant to support the Head of Administration in managing daily operations, ensuring smooth office workflows, and enhancing overall administrative efficiency.

Responsibilities
Administrative & Operational Support:

• Provide high-level administrative assistance to the Head of Administration, including scheduling, email management, and correspondence.
• Prepare reports, presentations, and meeting materials to support decision-making.
• Handle document management, filing systems, and record-keeping to ensure compliance and efficiency.

Office Coordination & Efficiency:

• Oversee office supplies, vendor relationships, and maintenance requests to ensure seamless operations.
• Assist in the coordination of company events, training sessions, and administrative projects.
• Monitor and enforce office policies, procedures, and internal communication protocols.

Communication & Stakeholder Management:

• Act as the first point of contact for internal and external stakeholders, handling inquiries professionally.
• Liaise with departments to ensure the timely execution of administrative tasks and project deadlines.
• Maintain a confidential and professional approach in handling sensitive company matters.

Process Improvement & Reporting:

• Identify and implement efficiency-enhancing processes to streamline administrative operations.
• Maintain accurate administrative reports and logs for management review.
• Assist in budget tracking, expense reports, and procurement approvals.

Education & Additional Preferences

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience in luxury, corporate, or high-end business environments is a plus.

Experience & Expertise:

• 2+ years of experience in administrative support, office coordination, or executive assistance.
• Strong background in business administration, office management, or corporate support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software.

Skills & Competencies:

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Problem-solving mindset with keen attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Time management and ability to prioritize tasks in a fast-paced environment.

Why Join the Hole19 Group?

• Competitive Salary & Benefits Package
• Career Growth & Professional Development
• Collaborative & Fast-Paced Work Environment
• Opportunity to Work in a Prestigious Luxury Brand.