Administrative / Account Officer at Renewable Energy Association of Nigeria

Job Summary

• The Renewable Energy Association of Nigeria (REAN) is an industry association of renewable energy professionals dedicated to promoting the growth and development of the sector in Nigeria.
• We are seeking an Admin/Accountant to join our team and contribute to the administrative and financial management and analysis of REAN and its members.
• The role involves providing financial insights, conducting financial analysis, and ensuring compliance with accounting standards and regulations.

Job Responsibilities

Administrative Duties:

• Define overall operational plan for the management of the day-to-day Admin related responsibilities.
• Provides administrative support to the REAN Executives and other team members.
• Prepares REAN secretariat activity reports and presentations as needed
• Schedules appointments, meetings, and travel arrangements for Exco members and REAN staff.
• Manage issuance of outstanding member dues are to be issued quarterly.
• Prepare monthly office running cost analysis.
• Ensure that REAN is up to date with all periodic statutory, regulatory and compliance related issues. (Tax, PENCOM, ITF, NSITF, Audit etc)
• Maintain database for preferred suppliers, consultants and other service providers.

Membership Management:

• Serves as the primary point of contact for existing and potential members.
• Addresses member concerns and feedback to enhance satisfaction.
• Prepares and maintains financial records of REAN members.
• Generates receipts/invoices and reminders for non paid- up members and updates records upon renewal.
• Manage member registration process, invoice, receipt and certificate issuance, post registration follow -up.

Grant Management:

• Assist in the management of grants received by REAN, including financial reporting and compliance.
• Work closely with the REAN team to ensure proper financial tracking and reporting of grant funds.
• Support the preparation of grant proposals and budgets for funding opportunities.
• Manages financial aspects of grants and funding received by the association.
• Implements cost-saving measures where possible.
• Preparation of funds request documents/invoices to donor partner

Financial Analysis:

• Perform financial due diligence and analysis on prospective projects for
• REAN and its members and recommend an investment decision
• Preparation of financial documents for presentation to potential and current funding organizations.
• Conduct variance analysis to identify trends and financing opportunities in the RE sector.
• Prepare financial reports and presentations to communicate findings and recommendations to management.
• Ensures timely and accurate payment of REAN staff salaries and stipends.
• Collects and processes financial supporting documents for project payments, per diems, and reimbursements.

Budgeting and Forecasting:

• Assist in the development of annual budgets and financial forecasts for REAN and its projects.
• Monitor budget performance and provide prompt reports to management and funding organizations.
• Collaborate with the REAN team and stakeholders to ensure accurate and timely budget allocation and expenditure.

Monitoring and reporting:

• Prepares quarterly and annual reports of REAN membership and partnership activities to the REAN management and EXCO.
• Generates and maintains project financial reports.
• Provides quarterly financial reports to funding partners and REAN management.
• Maintains up-to-date financial records (dues and payments) of the association.
• Monitors and controls expenses to align with the approved budgets.

Other Duties:

• Any other duties as may be assigned by the Executive Secretary.

Job Specifications

The ideal candidate should possess:

• Bachelor's Degree in Accounting, Administration, or a related field. A professional certification (e.g. ACA, ACCA, CPA) will be an added advantage.
• Solid knowledge of accounting principles, financial analysis techniques.
• Experience in personnel, budgeting, research or administrative management.
• Proficiency in financial software and tools (e.g., Excel).
• Knowledge of the renewable energy sector will be beneficial.
• Strong analytical and problem-solving skills.
• Excellent communication, presentation, and negotiation abilities.
• Ability to work independently and meet deadlines.
• Attention to detail and accuracy.