Administration Technical Officer INGO Forum at Norwegian Refugee Council (NRC)

Generic Responsibilities

• Ensure compliance with NRC/NIF policies and legal frameworks.
• Provide administrative, logistical, and liaison support.
• Maintain effective filing and documentation systems.
• Support process improvement initiatives.
• Oversee daily office and guesthouse operations.
• Monitor admin and logistics-related procurements and budgets.
• Coordinate travel, accommodation, and transport logistics.
• Uphold ethical standards and confidentiality.
• Represent NIF positively in external engagements.
• Support coordination efforts and reporting.

Specific Responsibilities

Administrative Support

• Manage procurement processes and ensure compliance.
• Assist in budget preparation and expense monitoring.
• Supervise administrative staff (driver).
• Organize logistics for events (meetings, trainings, workshops).
• Process and monitor payments and invoices.
• Maintain inventory and restocking of office supplies.
• Ensure accurate documentation and filing systems.
• Draft and submit letters to government agencies.

Logistics Support

• Ensure logistics activities comply with policies and security protocols.
• Coordinate logistics needs with program and NRC teams.
• Oversee vehicle maintenance and fuel usage.
• Arrange travel and hotel bookings for staff and guests.
• Manage car hire and staff movement logistics.
• Act as focal point for UNHAS travel bookings.

Liaison & Government Relations

• Support engagement with government authorities.
• Track and report regulatory developments.
• Ensure timely submission of government reports.
• Maintain records of correspondences and approvals.
• Attend meetings with government agencies.
• Build relationships with key government entities.
• Contribute to strategic engagement and advocacy.

Technical Support

• Provide feedback and input to improve systems.

Qualifications

Generic Professional Competencies Education: Degree or Diploma in Administration, Management, or a related field. Experience: Minimum of 3 years working as a Logistics, Admin, or Liaison Officer in a humanitarian or recovery context. Prior experience working in complex and volatile environments. Proven track record of delivering results related to the role’s responsibilities.