Admin/ Operations Supervisor at Owens and Xley

Location: Victoria Island

In this role, you are responsible for planning and supervising all the operational functions of the company.

Duties and responsibilities

•  Follow through on each client’s brief and ensure that the job is delivered at the right time
• Create the task schedule and publish on the internal board for photographers and retouchers
•  Supervise the activities of the photography team to ensure that they meet up with deadlines
•  Ensure that the photographers follow the processes for setting up
• Send a full brief obtained from the consultation to enable the photographers plan for the shoot by updating the client folder on google drive
•  Send pricing catalogue and necessary details to prospective clients via email or social media
•  Send emails to clients
•  Assign briefs to  photographers
• Follow up and ensure that all enquiries have been responded to
• Send out thank you messages after every shoot and reiterate delivery timelines
• Schedule appointments for clients to select their pictures
• Follow up on approved jobs and send to print
• Check company emails every work day
• Ensure that the studio is neat and clean at all times
• Ensure that all the equipment and fixtures  are working
• Schedule comprehensive cleaning of the studio at the end/beginning of every quarter
•  Schedule pick up or delivery of completed jobs
• Create requisition for office supplies
•  Ensure that all guests are offered refreshments
• Refer to calendar and place order for refreshments a day before the shoot
• Schedule transportation for location shoots
• Be knowledgeable about the products and services that we offer
• Understand the client’s brief and requirements
• Plan for photoshoot by gathering the right, information, equipment and tools.
• Provide high quality service to all clients
• Perform all other tasks as assigned

Qualifications

B.Sc. Business Administration or any related discipline

Skills and Attributes

• Strong leadership skills
• Strong organizational skills
• Able to delegate and manage people
• Able to process information rapidly
• Excellent communication skills
• Strong problem-solving skills 
• Able to adapt quickly to new situations
• Ability to see tasks through from end to end
• Radical execution
• Solution driven
• Able to work under pressure
• Strong negotiation skills
• Excellent interpersonal skills
• Strong emotional intelligence skills
• Able to present and represent the company
• Ability to work efficiently as part of a team

 Experience

• Able to use a design and collaboration tools (design, project management, communication)
• Proficient in Google suite and MS Office
• 2-3 years experience in a similar role

Salary

N80, 000- N100, 000