Admin Officer at The Development Bank of Nigeria (DBN)

Job Objective and Summary

•  Responsible for day-to-day office management, including facility management, travel management, protocol and logistics, procurement and fleet management.

Core Responsibilities and Key Result Areas

Office Management

• Processing of incoming and outgoing correspondences .
• Ensuring that the office is conducive for work and all office equipment are functioning optimally.
• Ensure that internal communications channels (intercoms) are functional .
• Store/Inventory Management .
• Ensuring security and safety of staff and assets within the Bank premises

Facility Management

• Ensure that all utilities (power, water, internet, etc.) are available functional.
• Ensure all utility bills are promptly paid .
• Ensure all Facility Management issues are promptly addressed.
• Ensure prompt payment of rents and service fees .
• Liaising with External Facility Managers, where applicable .
• Ensure prompt payment of government levies.

Travel Management

• Ensure cost effective purchase of travel tickets for directors, staff and partners, where applicable .
• Handling of hotel bookings for directors, staff and partners, where applicable .
• Processing of travel visas for staff and partners, where applicable .
• Transportation and Logistics .
• Ensure proper fleet Management of the bank’s vehicles .
• Handling of airport meet and greet activities .
• Handling of local road trip for directors, staff and partners of the bank .
• Provision of logistics support for corporate events

Procurement

• Ensure that all procurement activities of the bank are carried out in line with the procurement policy of the bank .
• Management of the procurement process – coordination of bids and tenders .
• Vendor sourcing and management .
• Advising Management on appropriate procurement procedures for each procurement activity.

Key Performance Indicators

• Compliance with bank’s expense policy.
• Compliance with bank’s procurement policy.
• Cost effective management of bank’s fixed asset.
• Timely resolution of facility management issues .
• Efficient handling of events, protocol and logistical arrangements.

Competencies

Knowledge

• Understanding of relevant procurement processes and policy .
• Understanding of facility management procedures and policies .
• Knowledge of vendor management and negotiation .
• Knowledge banking practice and related policy issues, their implications and applications .
• Understanding of hotel and air ticketing booking processes .
• Understanding of fleet management principles.

Technical Competencies

• Demonstrates expertise in procurement processes and procedure.
• Demonstrates expertise in Budget and cost management .
• Excellent written and oral communications skills .
• Excellent organisational and coordination skills .
• Excellent analytical skills .
• Demonstrates expertise in handing of facility management
• Demonstrates expertise in fleet management Demonstrates expertise in hotel booking and air ticketing procedures

Behavioural Competencies

• Leadership ability .
• Problem-Solving/Decision making ability .
• Confidentiality and discretion .
• Multi-tasking ability .
• Sound Practical Judgment .
• Excellent time management .
• Deadline-driven .
• Resilience and Tenacity .
• Integrity .
• Strong communication skills .
• Conflict management .
• Responsiveness .
• Industry Knowledge

Qualifications

Educational Qualifications

• A bachelor’s degree in any accounting or social sciences related discipline.

Professional Qualifications

• Membership of CIPSM, CILT or a recognized professional supply chain / Logistics or administration-related association is required.

Experience Qualifications

• Minimum of 4 years working experience in an administrative/procurement related role.