Admin Officer at Greentech Industries Limited

Job Description

• Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts
• Creating reports and memos for managers and senior-level officers as needed
• Ensuring office supplies are maintained, including reviewing inventory and dealing with vendors to guarantee enough quantities of necessary supplies at all times
• Greeting and directing visitors, answering phone queries, and managing complaints in a courteous and professional way
• Traveling off-site to give reports or information to other departments on occasion
• Operating copy machines, printers, and other necessary equipment
• Managing office supplies stock and placing orders
• Preparing regular reports on expenses and office budgets
• Maintaining and updating company databases
• Responding to employee and client inquiries
• Updating office policies as needed
• Maintaining a company’s calendar and scheduling appointments
• Preparing reports and presentations with statistical data as needed
• Arranging travel and accommodations
• Scheduling in-house and external events
• Creating expense reports and budgets for the office.
• Keeping track of office supplies and ordering replacements as needed.
• Maintaining a system for filing critical firm documents.
• Forwarding all correspondence to staff members, such as letters and packages.
• Scheduling meetings and reserving meeting rooms
• Contracting with maintenance companies to repair or replace broken office equipment.
• Assisting with job ads and interviews for the human resource department.
• Assisting in the scheduling of firm facilities and resources
• Managing senior staff schedules and calendars.

Requirements

• B.Sc or HND in Business Administration from a reputable institution.
• 4-5 years of working experience as an admin officer.
• Prior knowledge of spreadsheet software, such as Excel
• Proven ability to handle many tasks at the same time.
• Must live within Agbara area.
• Strong communication skills and the willingness to make phone calls, emails, and other kinds of communication
• Bachelor's degree in business administration or business management is advantageous.
• Proven experience working in an office environment.
• Working understanding of key productivity tools, such as Microsoft Office suite.