Admin Officer at ECLAT HR Consulting

Responsibilities
The ideal candidate will (but is not limited to):

• Supervise the day-to-day administrative operations, ensuring the office runs efficiently.
• Coordinate daily administrative operations, including filing, scheduling, correspondence and office supply management.
• Organise meetings, prepare agendas and take minutes as required.
• Support recruitment efforts by assisting in candidate shortlisting, scheduling interviews, and onboarding processes.
• Manage records, databases and documentation—both physical and electronic.
• Efficiently handle all incoming and outgoing correspondence (emails, physical mail, faxes, parcels), ensuring timely distribution.
• Assist with budgeting, expense tracking, and financial report preparation.
• Manage petty cash systems, invoice processing, and vendor payments.
• Provide support to departments such as HR, finance and procurement through document processing and logistics.
• Facilitate communication between departments and with external stakeholders.
• Ensure adherence to company policies and administrative protocols.
• Maintain office cleanliness and ensure all office equipment and systems are functioning properly.
• Support event planning and coordination, including training and staff meetings.
• Prepare accurate reports, spreadsheets and presentations when needed.
• Handle incoming and outgoing communications professionally.

Requirements

• Bachelor’s Degree in Business Administration, Public Administration, Management or a related field.
• A minimum of 4-5 years of progressive experience in an administrative support role, with a strong preference for experience within the hospitality industry.

Required Competencies:

• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• High level of integrity and discretion in handling confidential information.
• Ability to multitask and prioritize duties under pressure.
• Customer-focused with a service-oriented mindset.
• Strong problem-solving skills and attention to detail.
• Positive attitude, flexible approach and team spirit.