Admin Manager at Ruff n Tumble

Job Summary

• The Administration Manager will be responsible for overseeing the company’s administrative operations, including fleet management, facilities, logistics, and general office administration. The role ensures operational efficiency, compliance, cost control, and effective support to business operations across all locations.

Key Responsibilities

Administration & Office Management

• Oversee day-to-day administrative operations across offices and facilities
• Ensure proper documentation, filing systems, and administrative controls
• Supervise administrative staff and service providers
• Enforce company policies, procedures, and workplace standards

Fleet Management

• Manage company vehicles, drivers, and fleet usage schedules
• Ensure vehicle documentation, insurance, licensing, and renewals are up to date
• Monitor fuel consumption, maintenance, repairs, and cost efficiency
• Ensure compliance with safety and usage policies

Facilities Management

• Oversee maintenance of offices, factories, warehouses, and staff facilities
• Coordinate repairs, utilities, cleaning, security, and facility vendors
• Ensure facilities are safe, functional, and compliant with regulations

Logistics & Support Services

• Coordinate logistics for staff movement, deliveries, and internal distribution
• Support interdepartmental logistics and operational needs
• Liaise with vendors and service providers to ensure timely service delivery

Vendor & Cost Management

• Source, manage, and evaluate vendors and service providers
• Negotiate contracts and manage service-level agreements (SLAs)
• Track administrative expenses and optimize costs

Reporting & Compliance

• Prepare periodic reports on fleet, facilities, and administrative activities
• Ensure compliance with internal controls and regulatory requirements
• Support audits and management reviews as required