Admin Manager at Najec Limited

Roles and Responsibilities

Office Management

• Oversee the day-to-day operations of the administrative department.
• Ensure efficient use of office resources and equipment.

Staff Supervision

• Manage and supervise administrative staff, including receptionists and office assistants.
• Conduct performance reviews and provide feedback to ensure a productive work environment.

Facility Maintenance

• Coordinate facility maintenance, ensuring a clean, safe, and organized work environment.
• Liaise with vendors for office supplies and maintenance services.

Record Keeping

•  Maintain and update organizational records, including employee records, contracts, and other important documents.
• Implement effective document management systems.

Budget Management:

• Assist in budget preparation for the administrative department.
• Monitor and control expenditures to ensure budget compliance.

Policy Implementation:

• Implement and enforce organizational policies and procedures within the administrative department.
• Ensure compliance with relevant regulations.

Communication Liaison:

• Serve as a liaison between management and administrative staff.
• Facilitate effective communication within the organization.

Event Coordination:

• Plan and coordinate organizational events, meetings, and conferences.
• Arrange logistics, catering, and other event-related details.

Fleet Management:

• Plan and coordinate organizational fleet, repairs, and maintenance.
• Coordinate all activities that affect the field staff to ensure maximum deliverables.

Travel Arrangements:

• Coordinate travel arrangements for staff, including booking flights, hotels, and transportation.
• Ensure compliance with travel policies.

Health and Safety

• Implement and oversee health and safety protocols in the workplace.
• Conduct regular safety drills and training for staff.

Problem Resolution

• Address and resolve administrative issues or conflicts within the organization.
• Collaborate with other departments for effective problem-solving.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in administrative management.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Proficient in office software and systems.
• Knowledge of relevant regulations and compliance standards.