Admin Manager at iRecruiters Africa Limited

Key Responsibilities;

• Manage day-to-day office operations, ensuring the office environment is clean, safe, and well-organized.
• Oversee office systems, including filing, communication, and procurement, to ensure efficiency.
• Ensure the proper functioning of office equipment, including IT infrastructure, and arrange for repairs or replacements when necessary.
• Lead and manage the administrative team, including office assistants, and clerks.
• Conduct regular performance reviews, provide feedback, and facilitate professional development.
• Oversee staff scheduling, attendance, and workload distribution to ensure optimal performance.
• Manage the procurement of office supplies, equipment, and services.
• Liaise with vendors and suppliers to negotiate contracts, manage deliveries, and ensure timely payments.
• Monitor office supply inventories and order necessary items to avoid stock shortages.
• Support senior management by organizing meetings, preparing reports, and handling confidential information.
• Act as the primary point of contact for external stakeholders regarding office-related matters.
• Ensure that all administrative details for internal and external events are handled efficiently and professionally.
• Prepare and manage the administrative budget, tracking expenses to ensure cost-effectiveness.

Key Requirements:

• HND/BSc in Business Administration, Management, or a related field.
• 3-5 years of experience in office administration/management
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and make decisions in a fast-paced environment.
• Financial management skills, including budget preparation and expense tracking.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with office equipment.
• Strong written and verbal communication skills.