Admin Lead at CADSYNC Consults

Role Summary

• The Admin Lead oversees the organization’s administrative infrastructure, ensuring efficient facility management, asset control, vendor coordination, statutory compliance, and security governance across offices, stores, and warehouses.
• The role focuses on providing structured administrative support, cost discipline, and risk control, enabling smooth business operations

Key Responsibilities
Office & Facility Administration:

• Office and store facility management
• Utilities management (electricity, water, internet)
• Office supplies and stationery control
• Furniture, fixtures, and equipment upkeep
• Repairs, maintenance, and AMC coordination
• Office keeping and security services
• Workspace allocation and moves

Asset & Inventory (Non-Trade) Administration:

• Asset tagging and tracking (laptops, POS machines, scanners)
• Asset issuance and returns
• Asset audits and depreciation records
• Maintenance of IT and non-IT assets
• Disposal and replacement coordination

Vendor & Service Provider Administration:

• Onboarding admin/service vendors
• Contract negotiation and renewals
• Managing service-level agreements (SLAs)
• Vendor performance tracking
• Payment coordination with Finance
• Managing multiple vendors across stores and warehouses

Documentation & Records Management:

• Document filing (physical and digital)
• Policy and SOP documentation
• Employee admin records (non-HR)- IDs, Business cards, biometrics, asset issuance)
• Contract storage and retrieval
• Admin approvals and correspondence
• Record retention and archival

Travel & Transport Administration:

• Travel bookings (air, hotel, local transport)
• Travel policy enforcement
• Vehicle C Fleet management (company cars, delivery vehicles – admin side)
• Fuel, toll, and maintenance records
• Driver coordination and documentation
• Insurance and permits for vehicles

Compliance & Statutory Administration:

• Trade licenses and renewals
• Shop C establishment compliance (Renewals, Records C registers, entry C Exit, etc.)
• Warehouse and fire safety compliance
• Local municipal permissions
• Insurance policies (property, assets, vehicles)
• Coordination with legal and government authorities

Retail & Warehouse Admin Support:

• Store opening/closure documentation
• Store audit coordination
• Access control (keys, entry systems)
• Uniforms and ID cards
• Health and safety administration
• Coordination for new store or warehouse setup

E-commerce Administrative Support:

• Platform access administration
• Vendor onboarding documentation (marketplaces)
• Courier agreement documentation
• Returns and reverse logistics admin coordination
• Data and report consolidation for management

Security & Risk Administration:

• Security vendor management
• CCTV and access system administration
• Incident reporting and documentation
• Theft and loss reporting coordination
• Emergency preparedness and drills

Job Profile's Experience

• Minimum of 6 years’ experience in a similar administrative role, with at least 3 years in a supervisory or lead capacity.
• Exposure to the retail industry and multi-department operations is an added advantage.
• Strong process-driven mindset with the ability to establish and maintain structured administrative systems across offices, stores, and warehouses.
• Proven ability to manage vendors, compliance requirements, facilities, and assets efficiently.
• Results-oriented team player with sound judgment, strong coordination skills, and the capacity to grow into broader corporate services leadership responsibilities.