Admin & Importation Officer at Pharma Ethics

Summary

• The Admin & Importation Officer supports office administration while coordinating the importation of pharmaceutical products. The role ensures timely shipment, accurate documentation, regulatory compliance (including NAFDAC), and efficient office operations.

Key Responsibilities
Importation & Compliance:

• Coordinate import documentation from order placement to warehouse receipt
• Liaise with overseas suppliers, banks, freight forwarders, and clearing agents
• Work with the Pharmacist to ensure all documents required for NAFDAC clearance are complete
• Track shipments, monitor delivery timelines, and ensure compliance with import regulations
• Process foreign payments and reconcile supplier invoices
• Maintain proper import records for audit and regulatory review.

Administrative Support:

• Maintain accurate company databases and filing systems
• Coordinate office vendors, supplies, and service providers
• Manage company vehicles (maintenance, repairs, usage logs)
• Support training programs and internal office events
• Prepare staff ID cards and manage expatriate records.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Logistics, or related field
• 2–3 years’ experience in administration and/or importation
• Knowledge of importation processes; NAFDAC exposure is an advantage
• Proficiency in MS Office
• Strong organizational and communication skills.