Admin/HR Officer at Latins Security Limited

Job Summary

• The Admin/HR Officer will be responsible for the day-to-day administrative running of the office while providing support to the HR function.
• This role is primarily administrative in nature, covering record-keeping, correspondence, office coordination, procurement support, and facility/logistics management, with additional support on HR processes such as documentation, filing, and onboarding coordination.
• The ideal candidate is highly organized, dependable, and comfortable managing multiple administrative tasks with minimal supervision.

Key Responsibilities

• Oversee general office administration, including facility upkeep, office supplies, and vendor coordination.
• Manage incoming and outgoing correspondence, mails, and courier dispatches.
• Maintain proper filing systems (physical and digital) for company and personnel records.
• Support procurement processes, including sourcing, tracking orders, and managing supply inventory.
• Coordinate logistics for meetings, staff movement, and company events.
• Ensure proper documentation and record-keeping for company assets and administrative transactions.
• Assist the HR unit with maintenance of employee files, onboarding documentation, and attendance records.
• Draft and process routine correspondence, memos, and administrative letters.
• Liaise with external vendors, service providers, and regulatory offices as required.
• Ensure the office environment complies with basic health, safety, and housekeeping standards.
• Support the HR Officer with scheduling, documentation, and other administrative HR tasks as assigned.
• Perform any other administrative duties assigned by supervisors or management.

Requirements

• Minimum of B.Sc. in Business Administration, Office Management, Public Administration, or a related field.
• Minimum of 3 years' solid experience in an administrative role (mandatory).
• Prior exposure to HR support functions is an advantage.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• High level of discretion in handling confidential information.
• Strong attention to detail and record-keeping accuracy.
• Ability to work independently and manage competing priorities.

Skills & Competencies:

• Office administration and coordination.
• Records and file management.
• Procurement and vendor liaison.
• Correspondence and documentation.
• Basic HR support (filing, onboarding coordination).
• Time management.
• Communication and interpersonal skills.
• Problem-solving.
• Confidentiality and professionalism.
• Proficiency in Microsoft Office Suite.

Benefits

• Competitive salary.
• Pension contribution in line with statutory requirements.
• Health and safety support.
• Continuous training and career development opportunities.
• Paid leave in accordance with company policy.
• Performance-based career growth opportunities.