Admin Assistant I at The Church of Jesus Christ of Latter-day Saints

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

Responsibilities

Typical responsibilities include but are not limited to:

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information, maintaining accurate student enrollment, attendance, and completion records and using computer software to perform data entry, student registration and generate reports.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed and resolving routine and some complex inquiries.
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

QUALIFICATIONS

• Bachelor’s degree , Associate Degree or HND in Secretaryship & Management Studies, business administration or a related field.
• 3+ years related experience or equivalent combination of both education and experience.

Key Skills Include The Ability To

• Excellent interpersonal communication and customer service skills with the ability to interact professionally in writing and verbally effectively with priesthood leaders, parents, and students and other customers.
• Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve basic conflict and problems
• Organize and prioritize work and needs
• Understand and follow instructions
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity