Admin Assistant - GS7 at World Health Organization (WHO)

Reference No: 2106978
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Specific Functions
To effectively discharge the duties and responsibilities of this function, the incumbent collaborates with central units, Zonal and State offices; and works closely with national counterparts as well as partners.

• Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Selects and enters data from a wide variety of documents verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
• Advises and assists international staff, experts and consultants on all aspects of allowances, travel claims and other financial matters;
• Initiates correspondences to verify data, answers queries and obtain additional information on accounts and financial transactions, as required;
• Prepares detailed cost estimates and participates in budget analysis and projections as required;
• Verifies all itineraries and calculates travel entitlements to be issued to personnel undertaking travel;
• Verifies all travel claims for accuracy and calculates amounts to be reimbursed to claimants;
• Performs other duties as required.

Educational Qualifications

• Essential: Completion of Secondary education, preferably supplemented by a  training in Accounting, Finance, Management or related discipline.
• Desirable: University degree in Accounting, Finance, Management or related discipline.

Experience:

• Essential: At least 10 years experience commensurate with the duties of the posts and its grade
• Desirable: Experience in UN or other international organizations.

Functional Knowledge and Skills:
Describe the essential knowledge and the skills specific to the position

• Good knowledge of Accounting and related disciplines.
• Must be computer literate and familiar with MS Windows applications for word, spreadsheet and data processing.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

Competencies:

• Producing results
• Communication
• Ensuring the effective use of resources
• Teamwork

Languages:

• Essential: Excellent knowledge of English  
• Desirable: Knowledge of the other UN languages.