Account / Store Officer at Eden Solutions and Resources

The Account/Store Officer is responsible for managing the school's financial operations and ensuring that there is adequate supply of materials and equipment. The Account / store Officer should be detail-oriented, and able to work well with a variety of stakeholders, including school leadership, faculty, staff, and vendors.

Reporting:

To the head of school

RESPONSIBILITIES:

• Responsible for managing the school's finances, including budget planning, forecasting, and tracking expenses.
• Responsible for managing the school's inventory and purchasing supplies and equipment, which includes maintaining accurate records, comparing prices and quality, and ensuring that purchases are within the school's budget.
• Responsible for managing the school's accounts payable and receivable, which includes processing invoices, tracking payments, and ensuring that payments are made on time.
• Responsible for managing the school's cash, including maintaining accurate records of cash transactions, reconciling bank statements, and ensuring that there is sufficient cash on hand for school operations.
• Responsible for maintaining accurate and up-to-date financial records, including receipts, invoices, and financial statements.
• Responsible for preparing financial reports for school leadership and other stakeholders, which includes analyzing financial data and presenting findings to inform decision-making.
• Responsible for managing the school's assets, including equipment and furniture, and ensuring that they are properly maintained and accounted for.
• Responsible for managing the school's store and ensuring that inventory is well-stocked, organized, and secure.
• Resolving accounts to the general ledger.
• Contacting clients about transactions and invoices.
• Handling queries related to accounts.

REQUIREMENTS AND QUALIFICATIONS

• A bachelors degree in accounting
• Minimum of 5 years proven work experience as an Account Officer.
• Able to work well within a team.
• Proficiency in MS Excel and accounting software.
• Solid analytical skills.
• Detail-oriented.
• Strong interpersonal skills.

BENEFITS

OTHER CONDITIONS

• Permanent position with opportunity for growth
• 3 months probation period
• Monday - Friday / 7am - 4pm

ACCOUNT / STORE OFFICER KPI’S

• The Key Performance Indicator for the Account / Store Officer include:
• Accuracy in financial record-keeping: ensuring accurate and up-to-date records of all financial transactions.
• Timeliness of reporting: providing regular and timely reports to management and other stakeholders on the school's financial performance.
• Cost control: managing expenses effectively to maximize the school's resources.
• Student accounts management: ensuring accurate and timely processing of student accounts, including tuition fees, school supplies, and other payments.
• Inventory management: monitoring and managing school supplies and other inventory to ensure adequate stock levels and minimize waste.
• Customer service: providing prompt and efficient customer service to parents, teachers, and other stakeholders.
• Compliance: ensuring compliance with relevant laws, regulations, and policies related to accounting and store management in the education sector.
• Revenue generation: exploring opportunities to generate additional revenue through the sale of school supplies and other merchandise.
• Safety and security: maintaining a safe and secure environment for students, staff, and visitors in the store.
• Communication: effectively communicating with all stakeholders, including school administrators, parents, and staff, to ensure smooth operation of the store.