Account Payables Manager at Food Concepts Plc

Requisition ID: 1906

Job Purpose

• To oversee and manage all accounts payable operations, ensuring accurate, compliant, and timely processing of vendor invoices, franchise receivables, and related financial transactions. 
• The role supports the integrity of financial reporting, internal controls, and strong stakeholder relationships.

Responsibilities
Financial Operations & Transaction Management:

• Oversee the complete end-to-end cycle of invoice processing for supplies to all CR, PX and CB outlets in line with company policies and applicable accounting standards.
• Ensure accurate classification, verification, recording, and posting of all direct supplies for QSR Division.
• Exercise necessary control mechanism to prevent/detect procurement fraud.
• Administer periodic account reconciliation with vendors to guarantee accuracy, reliability, and completeness of account payable balances.
• Facilitate payments by coordinating due invoices with the payment team and supporting reconciliation processes.
• Perform weekly reconciliation of supplies with business managers, escalate noncompliance to appropriate authorities.
• Reconcile general ledger accounts to ageing reports and resolve discrepancies to ensure accurate financial records.

Reporting, Compliance & Control:

• Generate and analyze weekly reports on vendor ageing.
• Provide trend analysis of purchases items to guide decision making
• Support month-end close activities with timely submissions and reconciliations.
• Monitor performance through key metrics such as processing time, exception rates, and report accuracy.
• Ensure compliance with internal control standards, including documentation retention and audit readiness.
• Collaborate with internal and external auditors to provide necessary documentation and support audit findings.

Stakeholder Coordination & Process Improvement:

• Serve as the primary liaison between Finance, procurement, and vendors to resolve billing issues and facilitate communication.
• Maintain strong supplier relationships and address discrepancies or escalations promptly.
• Identify inefficiencies in current workflows and recommend process improvements that enhance productivity and reduce errors.
• Provide regular updates and escalate critical issues to senior finance management when necessary.
• Participate in cross-functional initiatives aimed at improving financial systems and operational efficiency.

Key Performance Indicators

• Timeliness of posting of direct suppliers’ invoices
• Accuracy of weekly reports (vendors’ ageing report)
• Timely closure of monthly purchases and submission of monthly purchases report to inventory team for cost of sales determination.
• Average time per invoice processed.
• Percentage of exceptions/escalations by Operations relating to wrong purchases figures during cost of sales reconciliatiomn
• Percentage of invoice exceptions per audit journals
• Maintenance of good relationship with suppliers

Requirements

• A good first degree in Accounting or Finance
• Membership of ICAN, ACCA, or any other related professional body is an added advantage
• Minimum of 4 -5 years’ experience in accounts payable or finance operations

Knowledge Requirements:

• Knowledge of Basic Bookkeeping and accounting payable principles
• Knowledge of managing accounting figures and financial records 
• Demonstrates data entry skills with a knack for numbers
• Knowledge of accounting software.