Account Officer at The Events Warehouse Limited

Main Job Description

• As an Account Officer at the Events Ware House, you will play a key role in the finance and accounting functions of the company. 
• You will be maintaining financial records, processing transactions, preparing reports, and providing general administrative support to the finance department. 
• This position requires attention to detail, strong organizational skills, and a basic understanding of accounting principles.

General Duties and Responsibilities
Support to Finance Team:

• Assist in budget preparation and monitoring.
• Collaborate with other departments to gather financial data and information.
• Provide general administrative support to the finance department.

Communication and Coordination:

• Communicate effectively with vendors, clients, and internal stakeholders regarding financial matters.
• Liaise with the procurement team to ensure accurate recording of purchases and payments.
• Support the finance team in resolving any discrepancies or issues.

Core Duties and Responsibilities
Financial Transactions:

• Process accounts payable and receivable transactions accurately and in a timely manner.
• Prepare and issue invoices, receipts, and bank deposits.
• Reconcile financial statements and reports to ensure accuracy.
• Monitor and follow up on outstanding payments to ensure timely collection.
• Maintain petty cash records and reconcile petty cash transactions.

Record Keeping and Data Entry:

• Maintain accurate and up-to-date financial records in the accounting system.
• Enter financial data into the accounting software with a high level of accuracy.
• Organize and maintain filing systems for invoices, receipts, and other financial documents.
• Assist in preparing financial reports and statements as needed.

Compliance and Audit Support:

• Ensure compliance with company policies, procedures, and accounting standards.
• Assist in preparing documents and records for internal and external audits.
• Help implement and maintain internal controls to safeguard company assets.

Key Performance Index

• Accuracy of Financial records: percentage of reconciliation completed with no discrepancies, and number of errors in financial reports, aiming for zero errors.
• Compliance and Audit Preparedness: completion of all audit preparation tasks by set deadline and number of audit findings related to financial record-keeping, aiming for zero findings.
• Efficiency in data entry: Average time taken to enter financial data into accounting system, and number of data entry errors, aiming for minimal errors per month.
• Effective Communication
• Timely financial report

Requirements

• Bachelor’s Degree in Accounting, Finance, or related field.
• 0-2 years’ experience as an account officer.
• Knowledge of basic accounting principles and practices.
• Proficient in MS Office, especially Excel, and accounting software
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Good communication and Interpersonal abilities
• Ability to work independently and as part of a team.