Account Officer at OJ Wale Pillars Metal and Tech Limited

Key Responsibilities
Invoice Processing & Payment Management

• Verify, code, and process vendor invoices accurately and efficiently.
• Ensure invoices are properly authorized and matched with purchase orders (POs) and delivery receipts.
• Process payments (checks, wire transfers, online payments) in compliance with company policies.
• Monitor payment deadlines to avoid late fees and maintain good vendor relationships.

Vendor & Supplier Management

• Maintain and update vendor accounts, including W-9/TIN verification.
• Respond to vendor inquiries and resolve discrepancies in billing or payments.
• Reconcile vendor statements and resolve outstanding issues.

Financial Record keeping & Reporting

• Maintain accurate and organized accounts payable records.
• Assist in month-end closing by preparing AP accruals and reconciliations.
• Generate AP aging reports and assist with cash flow forecasting.

Compliance & Internal Controls

• Ensure compliance with company policies, tax regulations, and accounting standards.
• Assist with internal and external audits by providing supporting documentation.
• Identify process improvements to enhance efficiency and accuracy in AP operations.

Coordination with Other Departments

• Work closely with procurement, project managers, and finance teams to verify invoice accuracy.
• Collaborate with the accounting team to ensure proper GL coding and expense allocation.

Qualifications & Skills
Education & Experience:

• Diploma or Degree in Accounting, Finance, or a related field.
• 2+ years of experience in accounts payable, preferably in construction, electromechanical, or a related industry.
• Experience with ERP systems

Technical Skills:

• Proficiency in MS Excel(VLOOKUP, Pivot Tables).
• Knowledge of accounting principles(GAAP/IFRS).
• Familiarity with tax regulations related to vendor payments (VAT, WHT).

Soft Skills:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• Good communication skills for vendor and internal team interactions.