Human Resources Officer at INTERSOS

Main Purpose
Works with the technical support of the National HR Coordinator based in HQ for the management of the National Staff (policies/strategies, rules and tools)
He/she is responsible for the design, regular update and implementation of the National Staffs Internal Regulations
He/she supports the mission staffs (National and International) with team management responsibilities in the application of Internal Regulations.

Reporting to:
Hierarchical: Head of Mission (hierarchical/technical supervisor)
Functional: National Hr Coordinator
Coordinates with: Country Finance Officer
Tasks
Planning

• Designs, implements and updates the National Staffs Internal Regulations in line with INTERSOS standards and with the local Labour Law. The regulations include as
• ANNEX: the salary grid/list of functions, the recruitment process, the evaluation process and the steps foreseen for the Induction of new hired staff
• Develops a standardized Induction programme for national staff
• Designs and implements the salary grid. Updates the grid on regular basis with the support of the National Hr Coordinator
• In coordination with the Mission Sectorial Coordinators (e.g. Head of Mission, Country Finance Officer, Log coordinator, Project Manager) designs and updates the mission
• organizational charts (for both National and International staffs) and the national staff Job Descriptions. Guarantees standardization across the mission
• Follows up on local training opportunities for the National Staffs and shares information/coordinates with the Project Managers or any other relevant team member.
• Supports in the identification of possible training needs Implementation and Monitoring
• Monitors and guarantees the implementation of the Internal Regulations through regularly visits to the project locations
• Keeps track of the training taken by the National Staffs
• With the support of the project administrators guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment,
• CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)
• Coordinates local recruitments (e.g.: prepares the Job Vacancies, checks the received applications and participates in the shortlisting, participates in interviews and oversees the whole selection process)
• Supports all team members with team management responsibilities when dealing with disciplinary measures
• Support the Coordinators in the evaluation process and guarantees that all National staffs are properly and regularly evaluated. Makes sure evaluations are properly archived
• Regularly visits the project locations and verifies the implementation of the Internal Regulations
• Supports the Country Finance Officer in making sure that the payslips correctly includes what is foreseen in terms of remuneration by the Internal Regulations
• Support the Head of Mission in the implementation and follow-up of the International Staffs annual leaves
• Writes and shares regular ad-hoc reports of his/her own work Representation
• Makes sure the Internal Regulations is validated by INTERSOS legal advisor and by the local Labour Office
• Liaises with the local legal advisor and with the labour office on the HR matters