Senior Programme Assistant at United Nations High Commissioner for Refugees (UNHCR)

Vacancy Notice No: 2018/VA/035

Position number:   
Grade:  G5
Contract Type: Temporary Appointment
Duration of Contract: 6 months (with possible renewal)
Duty Stations:  Adikpo
Supervisor:    Programme Officer
Proposed Starting: 

DUTIES AND RESPONSIBILITIES
The Senior Programme Assistant receives guidance from programme Officer in the operation. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Programme Assistant.
   
The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.
   
The incumbent will have the following responsibilities:

• Collects, registers and maintains information on project activities.
• Prepare status and progress reports, prepare tables and draft routine correspondence.
• Prepare background material for use in discussions and briefing sessions.
• Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
• Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific monitoring and evaluation issues.
• Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
• Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
• Perform other duties as required.
• Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
• Access the relevant information and programme records, Focus/ MSRP data.
• Represent UNHCR in physical monitoring of projects.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
• Minimum 4 years of previous job experience relevant to the function.
• Computer skills (in MS office).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
• Good knowledge of UNHCR financial rules, procedures and processes.
• Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
• Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities.