Terms of Reference for Consultant for the Review, Update and Development of Organizational Policies at South Saharan Social Development Organization (SSDO)

Article 2:  Objectives

To review and update organizational policies/manuals as well as develop relevant identified policies/manuals that are not in existence.

Article 3:  Methodology

The consultant shall submit a detailed concept note of how the assignment will be carried out and their proposed fees.

Article 4:  Project Scope:

To review and update organizational policies/manuals as well as develop relevant identified policies/manuals that are not in existence.

Article 5:  Main Task for the Consultant:

The consultant is expected to carry out the following:

• Submit a detailed concept note of how the assignment will be carried out with a cost breakdown. Based on the successful evaluation of this concept note:
• Review and update existing organizational policies/manual (financial manual, Conflict of Interest Policy, Gender Policy, Procurement Policy)
• Identify and develop new policies/manuals that are relevant for the organization, like Human Resources Manual, Admin Manual, Programme manual etc.

Article 6:  Deliverables

• A detailed implementation plan covering the duration of the assignment
• A revised copy of the existing financial manual, Conflict of Interest Policy, Gender Policy, Procurement Policy.
• A content-based Human Resources Manual, Admin Manual, Programme manual developed.

Article 7:  Duration

 The duration of the consultancy will be as follows

• A revised copy of the existing policies/manual - 3 day
• A content-based new policies/manual developed – 3 days
• Review of the new policies/manual with SSDO – 1 day
• Final copies of policies/manual presented – 1 day
• Total number of days - 8 days

Article 8:  Supervision/Coordination

The consultant will work directly with SSDO’s Programme Manager under the supervision of the Executive Director.

Article 9:  Remuneration/ Payment modality

a)    SSDO will pay consultancy fee for the duration of this assignment.

b)    Lump sum payment will be made based on the following:

• Upon signature of the contract: 60%
• Upon submission of final narrative report: 40%

Consultants Competencies and Requirements:

• Must have technical skills in the area S/he is applying.
• Demonstrate experience in the area S/he is applying and must provide evidence of previous works done in this regard with relevant contacts details
• Have a Bank Account and Tax Identification Number.
• Must be available at a short notice.
• Well spoken and written English.
• Must be computer literate.