Personal Assistant to the Executive Director at Romanspage Global

Job Description

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the ED
• Booking and arranging travel, transport and accommodation
• Reminding the ED of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients, collating and filing expenses
• Ensuring that telephone and internet subscriptions are up to date as at when due
• Miscellaneous tasks to support the ED such as conducting research and filling of forms
• Perform other duties as may be required by the ED

Qualifications

• Minimum of a B.Sc or B.A in any discipline.
• Minimum 2 - 3 years Proven work experience as a Personal Assistant or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Ability to multi-task.

Additional Information

• Analytical Skills
• Change Management
• Communication / Listening
• Creativity and Innovativeness
• Problem Solving & Decision Making
• Project Management
• Results and Customer Oriented
• Strong leadership skills
• Strategic thinker
• Team player
• Time management / organizational skills.