Logistic Supervisor at Alliance for International Medical Action (ALIMA)

Place of work: OWO, Ondo State

Position Level: 6

Direct Supervisor: Log. Coordinator

Main Function (s)
: The Admin Supervisor is responsible for the management of the administrative files of the national staff and the administrative and accounting management of the project where he works.

Main Purpose
Supervise the daily logistics activities. and provide maintenance to the ALIMA equipments, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission

Accountabilities

• Monitor maintenance activities of infrastructures, management of non-medical stocks and equipment according to ALIMA standards.
• Ensure the check and follow-up of facilities under the line manager supervision.
• Carrying out daily visits to the facilities, reporting any anomalies or problems to the line manager.
• Evaluating rehabilitation needs and following up minor building rehabilitation work in accordance with instructions given by his supervisor, and accounting to him/her on progress
• Checking that premises observe security norms (fire extinguishers present, electrical installations earthed, etc.).
• Monitoring the consumption of mechanical and electrical vehicles /machines/devices
• Planning together with the line manager required checks and maintenance activities of energy systems/set-up according to ALIMA standards
• Coordinate and lead the logistics team under his/her responsibility, in particular:
• Defining each person’s tasks, supervising them on a daily basis and checking the quality of their work (punctuality, rigour, quality, etc.).
• Drawing up working schedules for logistics teams for each department or facility.
• Organising and leading meetings of the team under his supervision.
• Participating in the recruitment of personnel for his team.
• Attending logistics meetings and accounting for his activities.

For ALIMA: Ensure vehicle fleet maintenance:

• Planning and overseeing timely preventative and curative maintenance of all project vehicles according to ALIMA standards.
• Instructing and monitoring drivers on correct driving habits and standard checks.
• Manage and follow up orders, namely (note: this does not apply for ALIMA)
• Collect logistics orders coming from different departments or health facilities,
• Draw up and follow up orders according to the procedures in force.
• Provide technical support to the storekeeper
• Make local purchases according to ALIMA supply procedures
• Ensure reception conditions of freight or arriving material as well as the organization and setting up of material before its shipment.

Requirements
Education
Essential secondary education and formal technical training

Experience
At least one year in ALIMA or 2 years in a similar post out of ALIMA

Languages
Mission language essential; local language desirable.

Knowledge

• Essential computer literacy (word, excel)
• Competences
• Results.
• Teamwork.
• Flexibility.
• Commitment.
• Stress Management.
• The responsibilities mentioned above are not exhaustive and other work may be requested depending on the needs of the mission.