HR/Admin Officer at Greenswealth Corporate Services Limited

Task/ Responsibilities
Admin duties:

• Responsible for the day-to-day running of the office
• Supervise the Admin department in performance of their duties.
• Maintain Client and Suppliers database with an effective contract management system
• Assist with completion of necessary reports/presentations as requested by General Manager.
• Responsible for the effective stock management of Corporate Gift items and other goods in the store; keeping appropriate records of order, supplies and deliveries at all times
• Ensure that inventory items supplied comply with specifications on LPO before receipt into store.

Human Resources Duties:

• Dissemination of information to staff on company policies and developments within the workplace on a regular basis.
• Oversee activities of the administrative group.
• Assist in conducting human resource policy, program research as well as development projects.
• Ensure employee handbook/ policies updates and assists in the implementation and application of new and existing personnel policy.
• File and maintains a comprehensive employee personnel records system for all employees, including insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, bonuses etc.
• Conduct employee onboarding process with relevant managers.
• Ensure that staff attendance records are accurately filled.
• Manage Correspondence such as emails and telephone calls.
• Schedule and coordinates meetings and conference as well as ensures minutes are recorded.
• Manage staff leave database, staff training records and staff welfare.
• Manage administrative calendar and activities report calendar.
• Manage office items inventory and update.
• Work with external Providers of HR Services.

Skills and Abilities

• Strong administrative skills.
• Able to maintain confidentiality.
• Excellent written and verbal communication skills.
• Good interpersonal skills and ability to deal with people at all levels.
• Analytical.
• Ability to effectively multi-task and meet deadlines.
• Accurate with impeccable attention to detail.
• Ability to effectively work independently and be team focused.
• Competent user of Microsoft Office, especially Word, Outlook and Excel.