Administrative Officer at Safety Consultants and Solutions Provider Limited

Job Description

• Managing filing and record management systems, ensuring they are up-to-date and secure.
• Organising the Office layout to safeguard the security of personnel and equipment.
• Maintaining the Office equipment and arranging for necessary repairs;
• Assist in the recruitment of new staff, including training and induction programmes.
• Administration of work Attendance Register ensuring official working hours are adhere to strictly.
• Oversight supervisory functions on Office Assistants, Drivers and Front Desk Officer.
• Ensuring new and existing staff have adequate working tools and other necessary documentations.
• Manage office consumables in terms of inventory, stocking, issuance and maintenance of approved re-order level.
• Coordinate requisition and correspondence between other departments and HR/Admin Office.
• Responsible for the On-Boarding package for new employees.
• Coordinate office equipment maintenance, repair, overhaul and modification activities.
• Select, plan, assign, supervise and evaluate the work of subordinates.
• Conduct periodic inspections of facilities, equipment and operations, investigates and resolves complaints and personnel and procedural problems.
• Participate in the selection of equipment, and specification and determine appropriate maintenance and repair schedules and procedures.
• Make detailed inspections of the quality of work performed in the repair shop and answer technical problems related to maintenance and repairs.
• Ensure Company legal documents like CAC etc are up to date and handle minor legal matters
• Ensure Efficient and Accurate Preparation of Bid Documents and Arrangements to Submit to the Client Within Defined Tender Deadlines.
• Ensure Bid and Proposal Documentation is Arranged, Collated and Presented in a Professional Manner
• Organize and Facilitate Bid Review Meetings Ensuring that Respective Agendas, Attendance lists and Action trackers are up to date.
• Maintain Status of Generic Proposals and Ensure they are Reviewed, Revised and Reapproved When necessary.
• Monitor Bid/Quotation throughout Each Bid Process, Providing Weekly Reports for Sales and Management Use.

Requirements

• A good degree in law is an added advantage.
• A good computer knowledge
• Must be 37 years and above
• Must be a male