Secretary to the MD at GUO Transport Company Limited

Job Summary

• We are looking for a competent Executive Secretary to support a high-ranking official in our company. You will be the one to organize and maintain the executive’s schedule and assist him by performing a variety of administrative tasks.
• Executive secretary must be quick professionals with great time-management and multitasking abilities. It is with your diligence and competence in your work that executives can focus on his managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for the executive.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Fluency in Igbo language is very important for this position.
• Gender: Female.