Administrative Officer at Dragnet Nigeria

Roles and Responsibilities

• Manages the drivers and Admin personnel.
• Creates operating practices through filing and record-keeping.
• Ensures operation of all vehicles and equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Secures information by completing data base backups and updating information on Admin activities.
• Responsible for registration and renewal of all vehicle licenses, company permits and general documents.
• Perform general office duties, operate office equipment such as fax machines, copiers, and phone systems.
• Manage incoming calls, provide information in response to requests, exercises judgment when filtering inquiries and transfers calls to appropriate individuals.
• Routes and distributes incoming mail or other materials; arranging for dispatch/courier.
• Agenda management: booking of flights, travels, meetings, arrange hotels.
• Monitors and keeps records of the fueling of company cars.
• Responsible for the up keep and maintenance of office facilities such as air-conditioners and office equipment such as photocopier machine.
• In charge of office security and cleanliness.
• Provides Admin support to Human Resource Department.
• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
• Monitors Office expenses: Rent, Water, electricity, consumables, etc.
• Liaises with vendors and servicing companies for repairs to ensure good performance.
• Office management: stationery, cleaning, CUG lines, etc. (includes order, and raising vouchers for purchases and payments).
• Perform other related duties as may be assigned.

Required Skills and Competences

• Administrative Writing Skill.
• Microsoft Office Skill.
• Analytical Skill.
• Time Management Skill.
• Problem Solving Skill.
• Inventory Control.
• Verbal and Written Communication.
• Must know how to drive and have a keen knowledge on vehicle maintenance.

Requirements

• B.Sc in Business Administration or any other related course.
• Minimum of 2 years post NYSC work experience in administrative role.
• Must be able to interact and communicate effectively with individuals at all levels of the organization up to and including Board level.