Admin Officer at Mines Advisory Group (MAG International)

Overview of role:

The Admin Officer will be responsible for providing general management support to the MAG Nigeria programme. 

Responsibilities:

• Assist in preparing written documentation as requested- including that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
• Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc.
• Complete filing as tasked.
• Assist in managing travel and visa’s as required such as booking flights, amending flight reservations, booking hotels, arranging local permits, coordinating transport arrangements etc
• Arranging meetings as tasked and take minutes when required
• Maintaining office supplies and coordinating any necessary maintenance as tasked
• Ensure the office is well supplied with stationery and other office essential materials
• Providing general administrative support to the team as required
• Purchase and control the storage and issues of office supplies
• Organise equipment as and when required.
• Support the team in any other required tasks.

Essential requirements:  

• Previous experience in an administration role, ideally in a support services role for another NGO 
• Previous experience of procurement including identifying suppliers, conducting market surveys etc 
• Previous experience completing logistics paperwork and record keeping
• Excellent administrative skills including ability to use MS Word and Excel
• Ability to speak Hausa is a plus