Data Entry Assistant - Excel Expertise at a Reputable Company

Job Summary

CHCS is seeking a highly efficient and detail-oriented Data Entry Clerk with fast typing speed and advanced Microsoft Excel skills to support program data operations.

The ideal candidate will demonstrate:

• Speed and accuracy in high-volume data entry
• Strong Excel-based data management and reporting skills
• Ability to work independently with minimal supervision
• Commitment to data quality and accountability

Key Performance Expectation

• Process ≥ 200 documents into Excel Spreadsheets per day within an 8.5-hour workday
• Maintain ≥ 98–100% data accuracy
• Meet daily, weekly, and monthly reporting deadlines

Key Responsibilities

Data Entry & Management

• Accurately enter and update data from multiple source documents
• Maintain structured and well-organized Excel databases
• Manage large datasets with consistency and integrity

Data Cleaning & Validation

• Identify and correct errors, duplicates, and inconsistencies
• Perform routine reconciliation across datasets
• Ensure data aligns with program reporting requirements

Excel Reporting & Analysis

• Develop and maintain Excel-based reporting templates
• Generate daily, weekly, and monthly reports
• Create dashboards, charts, and summaries for program tracking

Data Quality Assurance

• Conduct regular data quality checks
• Flag discrepancies and escalate issues promptly
• Ensure compliance with CHCS data management SOPs

Program Support

• Provide timely data to M&E and program teams
• Support outreach tracking and performance monitoring
• Assist in donor and internal reporting

Required Qualifications

Education

• Diploma or Bachelor’s degree in:
  • Statistics
  • Computer Science
  • Information Management
  • Public Health
  • Business Administration
  • OR related field

Experience

• Minimum 3 years in:
  • Data Entry
  • Data Management
  • Reporting
• Proven experience handling large Excel datasets
• Experience supporting program monitoring, NGO, or health projects is an advantage

Technical Skills (MANDATORY – WILL BE TESTED)

Applicants must demonstrate expert-level Excel proficiency in:

• Pivot Tables & Pivot Charts
• Microsoft Excel advanced functions
• VLOOKUP / XLOOKUP
• INDEX & MATCH
• Nested formulas
• Conditional formatting
• Data validation and filtering
• Data cleaning and transformation
• Building structured reporting templates
• Must be able to build and manage complex spreadsheets independently

Optional (Added Advantage)

• Experience with:
  • Power BI
  • KoboToolBox
  • DHIS2
  • CommTB
• Background in health programs, NGOs, or donor-funded projects

IMPORTANT NOTICE (READ BEFORE APPLYING)

This role is STRICTLY for Data Entry Clerks with Fast Typing Skills and Advanced Microsoft Excel Expertise.

• IT Specialists, Software Developers, and Web Developers should NOT apply
• Remote or Hybrid work is NOT available
• Must be able to handle high-volume data entry (minimum 200 documents/day
• Fast-paced, performance-driven environment
• Daily productivity and accuracy tracking