Senior Manager, Protocol at African Export-Import Bank (Afreximbank)

Reference: RBF 3502
Location: Cairo, Egypt

Job Description

• The role is responsible for administering the Headquarters Agreement and the Agreements establishing the regional offices and representations, as well as the immunities, privileges and exemptions extended to the Bank and its staff and managing relations with the host countries.
• In this regard the jobholder will be the point of contact between the Bank and the various government organs at headquarters or regional office host countries.

Responsibilities

• Prepare the Unit’s annual activity plan (Tier 2 scorecard) in order to plan for carrying out the Unit’s missions, essentially pertaining to the planning, organization, management, coordination and supervision of the Bank’s relations with the host country (ies);
• Ensure the cordiality of relationships between the Bank and high ranking officials of various government organs such as the Ministries of Foreign Affairs and other relevant government departments, through arranging initiatives that build such relationships;
• Gain a thorough understanding of the Headquarters Agreement and other host agreements and manage the application of these agreements as well as carry out administrative coordination in respect of any issues arising in that regard;
• The incumbent will formulate, transmit and follow up, in conjunction with the competent host country authorities, requests for tax exemption, long-stay visas, diplomatic and international organization cards, vehicle registration, and administer and follow up dossiers for presentation of newly recruited staff to host country authorities;
• Handle and follow up any diplomatic disputes arising in the application of these agreements, in close collaboration with the Board Secretariat and Legal Departments, ensure and monitor proper conservation of authorized signatory records and other legal documents processed in the Unit;
• Maintain records and prepare draft documents, memoranda, all notes verbales or correspondence relating to such discussions and generally to all tasks entrusted to him/her by Senior Management;
• Provide protocol related advice and services for all the Bank’s internal and external events and conferences including facility or MoU agreement signing ceremonies, the Annual General Meetings, and meetings, conferences and events organized or sponsored by the Bank;
• Advising Management on key government personnel to know and meet as well as the government and diplomatic customs and courtesies required for such interactions, meetings and correspondence
• Establish and support an efficient and effective network with other embassies and consulates to facilitate the issuance of visas for staff who are travelling on business with minimum delay, as well as establishing contacts with all essential government personnel
• Coordinate with the team that handles all Bank Security matters (Administration department) with regard to all activities pertaining to the security of the institution’s staff and physical assets; represent the Bank in dealings with the host country authorities concerning security of diplomatic missions and international organizations
• Draft notes on the status of Afreximbank’s relations with the host countries at all locations and briefs for Executive Management or the Board of Directors as may be required and keep Management updated with all relevant changes as applicable
• Creation of and management of a system and procedures for the smooth management of all the above activities;
• Any other duties as may be assigned by senior management

Requirements: Qualification and Skill

• A Bachelor’s degree from a leading University in either International Relations, Laws, or other disciplines relevant to the position plus a post graduate degree in a relevant field;
• Relevant experience of minimum 10 years, in a diplomatic mission, multilateral organisation or other similar environment;
• Demonstrated knowledge and experience of international diplomatic protocols and conventions;
• Ability to build and maintain relationships and interact with senior officials of governments diplomatic missions and multilateral organisations;
• Ability to communicate and function in a culturally diverse and change oriented setting with good knowledge of the African continent;
• Excellent verbal and written communication skills in English and French. Knowledge of the Bank’s other working languages is an added advantage (Arabic and Portuguese); and
• Demonstrated leadership capabilities, including ability to organize and manage human resources from varied cultural backgrounds to attain goals.

Contractual information

• Permanent
• Willing and able to relocate to Cairo
• Suitably qualified candidates from all African nationalities are encouraged to apply
• Tax-free salaries paid in USD