Operation/Admin Officer at AFM Recruit

SUMMARY:
The successful candidate will be responsible for managing the company`s day-to-day admin and operating systems, as well as dealing with all general administration and facilities management. The post requires someone who is exceptionally well organised and efficient, is used to dealing with a diverse workload, has strong numeracy and literacy skills and excellent communications skills. The ideal candidate will have a minimum of three years’ experience in a general office environment, experience of planning and managing budgets in respect to operations of the company.

RESPONSIBILITIES:

• Deal with all internal services, including utilities, supplies, repairs and security.
• Liaise and negotiate with external suppliers – including equipment lease agreements, insurance renewal and regular office checks (PAT, fire safety, boiler maintenance…)
• Liaise with our office landlords (re lease renewal etc) and attend tenants’ meetings.
• Ensure the office is safe and tidy and act as designated Health and Safety representative.
• Provide the day-to-day administration for the office (drafting letters, ordering all office supplies
• Ensure that all filing, both paper and electronic, complies with our data protection guidelines.
• Meeting and event administration (setting meeting dates, collating and issuing agendas and papers, arranging venues and catering, taking minutes.
• Work with the Director, the Senior Team to the Board of Trustees to set the annual budget and to draft project budgets for funders

REQUIREMENT:

• A minimum of three years’ experience in a general office environment.
• Exceptional organisation, planning and administration skills.
• Highly computer literate: confident and proficient with Word, Excel, PowerPoint, Outlook, internet and data entry.
• Self-motivated, punctual, reliable, able to maintain confidentiality.
• Excellent written and spoken (face to face and phone) communication skills.
• Excellent numeracy skills.
• Ability to show initiative in developing the role and to work with minimal supervision.
• Ability to work flexibly in a small team, building strong day-to-day relationships with colleagues.
• Able to manage a varied workload, balancing scheduled tasks with requests for assistance from the team, which may have short deadlines.
• Commitment to equal opportunities policies and practices, and the promotion of equalities.