Senior Human Resource Assistant at United Nations High Commissioner for Refugees (UNHCR)

Job ID: #1892684
Location: Maiduguri
Job type: Fixed-Term
Vacancy Number: 2017/VA/002a

Responsibilities
Under the supervision of the Head of Sub-Office, the Senior Human Resources Assistant will:

• Assist in personnel administration, performance management, welfare issues and other HR related matters of staff under the area of responsibility (AOR).
• S/he will liaise with the Human Resources Officer on recruitment processes and appointment of staff,
• Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
• Liaise with the HR Officer and logistics section in coordinating of shipment of personal effects of newly arrived international staff.
• Administer UNHCR medical insurance plan for locally recruited staff.
• Provide administrative support to staff and dependents in case of medical evacuations.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.
• Perform other duties as required.

Essential Minimum Qualifications

• Completion of secondary education with certificates in secretarial and administrative training.
• Minimum 5 years of previous relevant work experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.
• Good communication skills (written and oral).

Desirable Qualifications & Competences

• Working knowledge of other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP.

go to method of application »

Job ID: #1892684
Location: Maiduguri
Job type: Fixed-Term
Vacancy Number: 2017/VA/002a

Responsibilities
Under the supervision of the Head of Sub-Office, the Senior Human Resources Assistant will:

• Assist in personnel administration, performance management, welfare issues and other HR related matters of staff under the area of responsibility (AOR).
• S/he will liaise with the Human Resources Officer on recruitment processes and appointment of staff,
• Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
• Liaise with the HR Officer and logistics section in coordinating of shipment of personal effects of newly arrived international staff.
• Administer UNHCR medical insurance plan for locally recruited staff.
• Provide administrative support to staff and dependents in case of medical evacuations.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.
• Perform other duties as required.

Essential Minimum Qualifications

• Completion of secondary education with certificates in secretarial and administrative training.
• Minimum 5 years of previous relevant work experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.
• Good communication skills (written and oral).

Desirable Qualifications & Competences

• Working knowledge of other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP.

go to method of application »

Job ID: #1892684
Location: Maiduguri
Job type: Fixed-Term
Vacancy Number: 2017/VA/002a

Responsibilities
Under the supervision of the Head of Sub-Office, the Senior Human Resources Assistant will:

• Assist in personnel administration, performance management, welfare issues and other HR related matters of staff under the area of responsibility (AOR).
• S/he will liaise with the Human Resources Officer on recruitment processes and appointment of staff,
• Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
• Liaise with the HR Officer and logistics section in coordinating of shipment of personal effects of newly arrived international staff.
• Administer UNHCR medical insurance plan for locally recruited staff.
• Provide administrative support to staff and dependents in case of medical evacuations.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.
• Perform other duties as required.

Essential Minimum Qualifications

• Completion of secondary education with certificates in secretarial and administrative training.
• Minimum 5 years of previous relevant work experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.
• Good communication skills (written and oral).

Desirable Qualifications & Competences

• Working knowledge of other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP.