Human Resource Administrator at Cummins Inc.

Description

• Manage the HR OneSource database across the region. Interface with Payroll and Line HR and Mobility to resolve data issues. Conduct compliance reviews and audits.
• Audit and improve the date integrity of OneSource.
• To collect and enter all data into the HR information system (OneSource) in a timely and accurate manner.
• Extract data to prepare reports for stakeholders across the ABO.

OneSource database integrity maintenance:

• Review database integrity, identify any gaps against metrics, determine the appropriate process, team, forms etc. improvements to establish plans of improvement
• Run regular reports to check for and correct data categorization/coding and data conflicts
• Measure OS data integrity for the HR function and assist the HR FE Leader on improvement initiatives

Data Collection, Capture and Filing:

• Ensuring all HR forms are received from Line Managers/HR Generalist on-time and entered on-time accurately
• Determine and establish a protocol for managing Line HR submission of packs on-time, including establishing and communicating any adjustments to timing
• Administration of employee New Starters, Terminations and all changes to employee records. Create and maintain employee personal files.
• Establish and maintain the HR filing system

Data Verification and Compliance Checks:

• Conduct compliance checks to ensure information received is appropriate and properly authorized

Contract Worker and Limited duration data base:

• Maintain Contract worker data ensuring accuracy of data for reporting
• Provide accurate visibility to CWK contract status

Liaise with Payroll:

• Ensure all data is entered into OneSource and paperwork is sent to payroll every monthly before cut-off deadlines
• Resolving compliance, OS and payroll issues

Reporting:

• Consistently prepare timely and accurate reports on a regular schedule, e.g. headcount, OS errors, OS audits, etc.

Improvement Efforts:

• Take on special projects as necessary
• Ensure all forms are compliant with legislation and Cummins policies and procedures deciding the right players to provide input, review and sign-off.

Qualifications

• A minimum of 1 year experience in Human Resources Administration or administration in a related field
• Excellent administrative and organizational skills
• Working practical knowledge of Excel, Word and PowerPoint
• Self-confidence and ability to handle pressure
• Confidentiality, tact and discretion when dealing with people
• Good communication and interpersonal skills
• Strong numerical and analytical skills
• Ability to create and accurately summarize data reports
• Experience working with data systems

Person Specification

• Excellent interpersonal skills
• Excellent written and oral communication skills
• Ability to communicate effectively at all levels of management and staff
• Highly organized, excellent time management skills and able to multi task
• Excellent attention to detail
• Ability to work well on own initiative and as part of a small team
• Ability to prioritize effectively
• High commitment and loyalty.
• Minimum Requirement - Matric or equivalent
• Degree - optional
• Exposure to or trained on Oracle systems - optional
• Microsoft Packages - Excel, Word and PowerPoint - essential