Human Resources/Admin Officer at Oxfam

Location: Maiduguri, Borno
Duration: 6 months with possibility of extension

Job Purpose

• To provide effective and efficient Human Resources (HR) and administration services to help smooth programme delivery.
• To ensure that Oxfam meets its business objectives and mainstreams its core organizational values through the effective administration service.
• To manage recruitment, HR policies and procedures, keep up to date and accurate HR filing systems and support in all HR and administrative issues for Oxfam bases in Biu and Damboa

Key Responsibilities
Human resources:

• Manage all recruitment (in collaboration with the allocated recruiting manager), including advertising, collecting CVs, administering written tests and interviews
• Maintain a capacity planner, and alert line managers of upcoming staff renewal dates
• Support with training and capacity building of staff where relevant
• Ensure compliance with all Oxfam HR policies and procedures
• Support line managers with all aspects of HR and personnel management, as per Oxfam policies and procedures

Administration:

• Supervise administration staff and ensure that all staff reporting to post holder have work plans, performance objectives; and deliver to agreed set standards.
• Ensure Oxfam Office and Guesthouses are managed proactively and properly.
• With support from the HR Manager, continuously review and update admin systems and procedures to ensure compliance with local laws and Oxfam set standards and to improve efficiency.
• Ensuring timely processing of utility and service bills (telephone bills, power, water cleaning and maintenance, fumigation.
• Monitoring and maintaining office premises in line with Oxfam health and safety requirements and standards.
• Provide monthly admin and forecast reports for management information system, and for input into budget and audit processes.
• Conduct inductions of new staff on Admin systems and procedures.
• Ensure smooth management of day to day administrative function and requirement in the office.

Experience and Qualifications

• Bachelor's degree in HRM, Business Administration, Public Administration, Arts or Social Sciences with three years of relevant professional experience in human resources administration.
• Previous experience working in an NGO or within a structured organization will be an added advantage.