Church Administrator at Stresert Services Limited

Position Summary

• The purpose of the role is to supervise and facilitate the day-to-day administrative operations of the foundation.
• This position requires an exceptional level of professionalism and the ability to work in an ever changing environment, where multi-tasking, sound decision making, self-motivation and discretion are essential.

Key Responsibilities
Office Management and General Administrative Services:

• Provide general administrative support to the foundation’s activities
• Administer the foundation diary, arranging events and appointments and setting up meetings as required
• Orders office supplies for the foundation’s use and oversees the maintenance of office equipment and complies with any maintenance and service contracts
• Ensure a safe and clean working environment within the office
• Review and implement procedures to ensure clear, efficient and effective office operation

Foundation’s communications:

• Manage all correspondence, including post, e-mail, and phone calls to the members
• Distribution of the foundation’s materials/books, planning for meeting days, sending invites and letters
• Documentation of members’ information; ensuring they are update
• Act as first point of contact for all enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
• Provide administrative support to the foundation’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.

Management of the foundation’s premise and building:

• Ensure the premise is clean, tidy and safe for all visitors and members
• Oversee the cleaning staff and advising the line manager of any repair as required
• Purchase sufficient materials and equipment for cleaning
• Oversee insurance requirements and act as main point of contact
• Payment of bills payment, vendor management
• Any other duty or similar responsibility assigned

Person Specification
Qualifications:

• Relevant degree
• Experience in a similar filed or an NGO

Skills and Competencies:

• Excellent interpersonal communication skills - written and oral
• Strong attention to detail
• General office and clerical skills
• Confident IT skills
• Strong planning skills with ability to work autonomously and manage workload
• Ability to work flexibly

Personal Attributes:

• Sensitive listener
• Experience of dealing with matters of confidentiality, sensitivity with compassion
• Ability to make decisions and take initiative
• Motivated to deliver high quality output
• Ability to manage the unexpected