Human Resources Assistant at Palladium Group

Project Overview and Role

Maternal, New-born and Child Health Programme (MNCH2)

The Palladium Group develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 counties.

The Maternal, Newborn and Child Health Programme (MNCH2) is a country led programme which aims to reduce maternal and child mortality in Northern Nigeria and it is funded by the Department for International Development (DFID). The MNCH2 programme is being implemented in six states in northern Nigeria: Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara States.

We are looking for a Human Resources Assistant and an Administrative Assistant. These are full time positions to be based in Kano and Yobe states respectively.

In return we offer;

• A friendly and team-based working environment
• Opportunity to work with national and international colleagues
• Vital contribution to improving maternal and newborn services in Northern Nigeria
• The opportunity to truly ?make a difference?
• A competitive salary with benefits

Position Summary :

• The Human Resources Assistant is to assist the Human Resources Manager with interviews and hiring actions, ensuring completion of employees? documentation and administration, complete administrative tasks related to all aspects of HR sections on the MNCH2 programme. She/he will be required to assist in preparing job advertisement and general correspondence, arrange, coordinate logistics support for selection and maintain personnel files on the MNCH2 programme. The HR Assistant will serve as the liaison between the field offices and head office for HR related activities. He/she will perform any other duties that may be assigned by the HR Manager .

Responsibilities

Duties and Responsibilities

• Assist with staff recruitment by sending invitations and scheduling interviews.
• Review salary histories of selected candidates and prepare salary analysis for potential hires which will be reviewed and approved by the HR Manager.
• Passing offers to potential hires and informing the HR Manager of their responses.
• Informing the HR Manager and team members of joining dates of new hires and coordinating with other departments for necessary arrangements.
• Conduct exit interviews for exiting staff and preparation of a monthly exit interview report.
• Researching on changes or updates in the country labor laws and informing the HR Manager of these developments.
• Maintain personnel records, tracking employment history, confirmation, promotions, transfers, salaries, and training.
• Issuing of letter of employment and confirmation to newly employed staff.
• Verification of certificates and follow-up on response from former employer.
• Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Updating the HR online databases.
• Prepare monthly HR reports.
• Administering payroll system and maintaining staff related records.
• With the HR Manager; plan, coordinate and conduct training occasionally, including induction programs for new hires.
• Processing of staff benefits such as health insurance and life/Accident insurance Plan.
• Conduct terror checks for new hires.
• Collect approved leave forms from staff and update the tracking sheet.
• Draft correspondence for and on behalf of MNCH2 staff.
• And any other duties that may be assigned from time to time.

Requirements

Qualifications

• Degree or HND in business management, human resources management, psychology, or social administration from an accredited institution.
• Minimum of 2 years working experience in this field.
• Good organizational and acurate record keeping skills.
• Ability to understand comprehensive information.
• Basic numeracy and IT skills required for operating various systems.
• Ability to interpret, analyze, and explain the official framework employment regulation.
• Integrity and use of initiative.
• Good negotiating and influencing skills in implementing personnel policies.
• Able to work alone on a broad variety of projects.
• Good interpersonal skills, should be helpful and have an approachable disposition.
• Experience using standard editing/proofreading marks and graphic layout designing.
• Demonstrate excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of DFID employment regulations.
• Willingness to travel within Nigeria regularly as required.
• Able to manage multiple tasks efficiently and must work well under competing deadlines.