Assistant Expeditor at Jagal Group

Job Ref.: 590
Reporting to: Department Supervisor

Purpose/Role

• You will be responsible for providing support to the procurement team by way of monitoring Purchase Order Status and expediting to ensure prompt and accurate delivery of goods & services to appropriate locations.

Key Aims and Objectives

• To provide effective liaison between site, office and vendors in order to ensure the smooth delivery of materials as per the site program

Prime Responsibilities and Duties

• Produce project planning and cost deliverables in accordance with the project timetable of phased implementation from engineering/procurement/fabrication/construction/pre-commissioning/commissioning data.
• Continuously monitor purchase order status, expedite where there seem to be delays thereby ensuring that goods and services are made available at the right time to end-users.
• Update information on existing purchase orders, adding remarks for possible causes if delays were anticipated to keep the Purchasing Management and User departments abreast of the situation.
• Run reports regularly from the CMMS (Maximo) to assess the status of Purchase orders and coordinate with the concerned buyer to expedite delivery and resolve issues if any.
• Communicate/Correspond with the vendors and user departments effectively as and when required to find out possible causes for delay in orders, delivery of incorrect items, incomplete delivery etc. and help in resolving same in the best interests of the organization.
• Update Management on a continuous basis on the status of orders, to help decide on the right course of action to be taken to sort out issues if any.
• Follow-up with end users/vendors to obtain delivery note, and arrange for Goods Received Note (GRN) wherever goods/services are received/completed ensuring that the periodical reports run reflect a realistic picture of the situation.
• Provide inputs to the Management to assess Supplier Performance rating which is very important in management’s decision on any vendor.
• Coordinate & assist Finance (Accounts Payable) in case of problem invoices, by communicating with the vendor to obtain credit notes appropriately.

Other Duties

• Any duties as deemed reasonable within the associated envelope of the individual’s technical capability.

Key internal interfaces:

• Project Manager
• Procurement Team
• Various ND management staff

Job Requirements

• You must be Degree qualified with a minimum of 3 years experience in Procurement and additional certificates in Supply Chain or Logistics will be preferred.
• Candidates must have good customer service skills with a focus on quality customer care and be well versed in Ms Office.
• Basic understanding of Procurement, Logistics, EMS & Accounts Payable systems (or knowledge to be built in dedicated training session).
• Has very strong oral and written communication skills and interpersonal skills
• Pro-active, self-motivated and eager to acquire knowledge.
• Problem solving skills with ability to work well in a team.
• Ability to work fast and on numerous requests simultaneously and to work under pressure.