Project HR and Admin Manager at Plan International

Purpose

• To nsure effective and efficient coordination of office related activities towards implementation of the project and to  provide technical leadership in ensuring that all project administrative processess and reports are in line with policies of Plan Internationa, donor funded and Nigerian laws

Duties and Responsibilities

• Monthly and quarterly administrative reports in line with established compliance standards.
• Review of all administrative components of all financial transaction documents before project commitments and payments are made.
• Development and tracking of all project procurement plans in line with project plans and budgets, ensuring procurement deadlines are met.
• Work with the Project finance manager in the development  of the monthly and quarterly cash forecasts for the project, including for partners.
• Set up and management of project administrative file documentation system or the office, including supporting same for partners.
• Coordinate all HR related matters with support from the Country office including ensuring staff understanding and compliance of tIre Staff and procurement manuals.
• Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
• lead on the submission of time sheets for approval and forwarding to Country Office
• Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
• Develop and update inventory data base monthly for all project assets including partner assets where applicable.
• Maintain good working relationship with vendors and consultants.
• Fulfil Plans Child Protection Policy at all times to safeguard and protect the child at all times without reports or incidents of child abuse.

Qualifications and Experience

• A Master's Degree in Business Administration  or other related courses. Any relevant professional Certification and a Masters degree will be added advantage.
• At least 5 years Practical work experience in managing administrative system for donor funded projects, including familiarity with donor procurement policies and Nigerian laws.