Resources Assistant at British Council

Nigeria Stability and Reconciliation Programme (NSRP)       
Directorate or Region: SSA               
Pay Band: PB 2       
Reports to: Facilities & Procurement Manager    
Duration of job: 1 year subject to renewal    
  
Purpose of job

• To manage the resources function of the Nigeria Stability and Reconciliation Fund in line with the programme strategy, implementation plan and financial plan and to client and corporate standards.

Context and Environment

• Nigeria is the British Council's largest operation in SSA with offices in four cities: Lagos, Port Harcourt, Abuja and Kano. NSRP is a DFID-funded programme managed by the British Council (who lead a consortium including International Alert and Social Development Direct) that aims to enhance collective efforts to identify and respond effectively to potential sources of violent conflict in Nigeria and reduce the negative impacts of conflict on the most vulnerable among the Nigerian population.
• The programme will operate from four regional offices in Nigeria with a programme management unit situated in Abuja.
• The Resources Manager will be based in Abuja and will be required to travel to the regional offices periodically.
• The post will form part of the programme support team.
• The post holder must have the ability to work in difficult environments, often with limited infrastructure or support facilities.
• The programme will link closely with other BC-managed work in Nigeria, notably the Justice For All (J4A) programme.
• The post holder will work closely with the Logistician, Facilities and Procurement Officer, Drivers/Office Assistants, Regional Resources Assistants, Security Coordinator, Output managers, programme officers and the finance team and will report to the Facilities and Procurement Manager based in Abuja.

Accountabilities, Responsibilities and Main Duties
Accountabilities:

• Accountable for ensuring the regional office administrative functions support the operations of the NSRP regional offices

Responsibilities:

• Support the Logistician in ensuring transport arrangements for all incoming staff/consultants to the NSRP regional office are in line with NSRP policies.
• Support the Logistician in ensuring that hotel accommodation reservations are made on time
• Support the Logistician in ensuring that staff/consultants concerned are informed on arrangement for their transport and hotel and on time
• Ensure incoming and out-going mails are properly recorded (incoming DHL).
• Responsible for daily loading the papers for the printers and photocopiers in the Abuja office
• Support the Logistician in raising purchase orders on time for programme activity payments
• Support the Facilities & Procurement Officer in ensuring that store items are properly stored, stock cards are maintained for each items and monitored
• Support the Facilities & Procurement Officer in ensuring that all procurements are in line with NSRP procurement policy.

Standards:

• Responsibilities and duties expected to comply with NSRP/British Council policies

Key relationships

• Internal: Regional Coordinator, Resources Officer, Regional Programme Officers, Driver/Office Assistants, .
• External: External relationship management where appropriate (i.e. linked to function of role), to include: consultants, suppliers, external partner organisations, etc.     

Person Specification
Behaviours:   

• Creating Shared Purpose (Essential). Communicating an engaging picture of how we can work together..
• Connecting with Others** (More demanding). Actively appreciating the needs and concerns of myself and others.
• Working Together** (More demanding). Ensuring that others benefit as well as me
• Being Accountable** (Essential). Delivering my best work in order to meet my commitments
• Making it Happen** (Essential). Delivering clear results for the British Council.
• Shaping the Future (Essential). Looking for ways in which we can do things better.

Skills and Knowledge:   

• Logistics and procurement           

Qualification and Experience       

• First degree or equivalent      
• Not less than one year experience