Executive Secretary at B. Adedipe Associates Limited (BAA)

Job Summary

• The Executive Secretary will ensure efficient administrative support to the Foundation; first point of contact for the foundation.
• The Executive Secretary will be responsible for coordinating all forms of communication on behalf of the foundation.
• The position reports directly to the Chairman of the board of trustees.
• He/she will be responsible for all day-to-day communication and activity of the foundation.

Job Function

• Draft correspondence, speech writing, edit and finalise documents as required.
• Manage the diary of the Foundation
• Maintain the Administrative Systems
• Organise and coordinate all meetings on behalf of the foundation
• Organise workshops and conferences including invitations
• Respond to general enquiries relating to the Foundation.
• Oversee all communication to and from the foundation.
• Conduct research on assigned duties and prepare reports.
• Handle all appointments of the foundation and constantly issue reminders accordingly.
• Secretary to the board of trustees (BOT); coordinate and handle all communication regarding BOT meetings and activities.
• Maintain and update the Foundation’s website.
• Preparing monthly reports.
• Carry out other tasks as requested by the chairman of the board

Requirements

• B.Sc. in Business Administration/ Office Management
• At least 5 years post-qualification experience in related field
• A minimum of two years’ relevant work experience
• Excellent management and communication skills
• Excellent analytical and communication (verbal and written) skills
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Ability to prioritize and manage own workload amid conflicting demands and busy work periods
• Ability to work independently with minimal supervision
• Excellent interpersonal skills and ability to work with people from diverse culture
• Dynamic and self-motivated character; willingness to up skill as required by the tasks to be performed
• Proficiency in contemporary word and data processing software
• Not more than 35 years.