Executive Assistant to the CEO at Sunnet Systems

Job Description

• Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external matters pertaining to the Office of the CEO.
• The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive meetings and external relations efforts.
• The Executive Assistant must be creative and results-driven.
• The ideal individual must possess strong written and verbal communications, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities of Executive Support

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO with clients and business partners.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assists board members with travel logistics.
• Maintains discretion and confidentiality in relationships with all board members
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings, attending all meetings and take minutes.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.

Required Skills

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Forward looking thinker, who actively seeks opportunities and proffers solutions.

Education and Experience Requirements

• Bachelor's degree in Mass Communication or law required
• Strong work tenure: 2 to 4 years of experience supporting C-Level Executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.