Finance and Administration Officer at RTI International

The overall objective of E-WASH is to assist the Government of Nigeria to expand and improve urban water service delivery by strengthening the governance, financial and technical viability of select State Water Boards (SWBs) in Nigeria.  The E-WASH activity will concentrate on solidifying state, municipal, and utility level governance gains, manifested in improved water supply services, and an improved ability to regulate, manage, and expand sanitation services. RTI International is seeking to recruit a Finance and Administration Officer for the USAID E-WASH activity in Abia State.

 FINANCE AND ADMINISTRATION OFFICER- ABIA

The Finance and Administration Officer will support the U.S. Agency for International Development (USAID) Effective Water, Sanitation, and Hygiene Services (E-WASH) Project and be responsible for supporting financial, administration, logistics and procurement of project. S/he will support the achievement of project goals in a manner constant with financial principles and maintain functions.  S/he will collaborate closely with the Human Resources, Procurement, Logistics, and Finance Manager to provide support and assistance as needed. S/he will coordinate office space for visiting RTI Staff/consultants. S/he is responsible for overseeing daily office cleaning and maintaining office supply stocks. Illustrative tasks are included in scope of work below, but individual may be assigned additional tasks as required.

Essential Duties:

Office Administration

• Maintain event calendar either manually or electronically
• Respond to queries promptly and in a friendly manner
• Collaborate with Managers to ensure systems are in place to support administrative functions of the project Office

Operations Support

• Provide support for implementation of all Administrative Systems.
• Daily Register: Maintain Daily Sign-In and Sign-Out Register for all project Staff
• Transportation System: Collect and file driver logs, driver comment forms, and vehicle maintenance forms; Provide and file the Daily log sheets to the drivers on a monthly basis
• Accommodation System: receive invoices and revise with the travel requests.
• Documentation and Filing System: Maintain hard and soft Filing System to manage in-coming and out-going Faxes and E-mails to maintain accurate and updated subject files for correspondence; maintain a data base of project Contacts and revise as needed.
• Receive and record incoming deliveries of equipment, handing out free documentation
• Manage all assets (stores and equipment) at state-level office
• Events preparation and management to include venue arrangement for activity
• Manage transportation needs as required

Financial Tasks

• Prepares Monthly Cash Projections in collaboration with Finance manager
• Supports the implementation of Finance Controls as needed
• Manage and maintain petty cash
• Supports revision of financial documents as needed
• Assist outside auditors at year end including explaining support materials and procedures

Qualifications and Experience:

Master’s degree or Bachelor’s degree and 1 year of experience or equivalent combination of education and experience

Skills & Abilities

• Strong analytical, planning, and forecasting skills
• Proven record in negotiating diplomatically
• Ability to manage multiple priorities and demanding timeframes
• Ability to work independently with minimal supervision
• Excellent spoken and written English and local language
• Ability to travel as needed