Logistics Coordinator at Norwegian Church Aid ('NCA')

Department / Sector: Operations
Number of positions: 1
Job location: MMC
Reporting to: Finance, Admin and HR Manager
Start date: January 2, 2020

Job Purpose

• The Logistics Coordinator is the team leader of the NCA’s Logistics Team
• As team leader, the position holder will perform management of all logistics functions with respect to procurement, warehousing, fleet management assets management, IT section and contract management, and advise the Admin Manager of key logistics needs for the mission

Responsibilities

• To take the lead responsibility for the international & local procurement and tender procedures for supplies used in the programme. This will include contracting, warehousing, transport, vehicle fleet management and asset management within a framework agreed under the Nigerian Program office
• To implement and develop the present requisitioning, purchasing, clearance, transport, warehousing systems, including storage and stock control systems and the issuing of supplies.
• To be responsible for the requisitioning of assets according to the agreed programme budget lines, maintaining and developing a proper asset control and tracking system.
• To maintain accurate records and submit reports as appropriate for procurement, supply chain, fleet and asset management.
• To liaise with the management over the recruitment of other logistics staff and to supervise them accordingly, ensuring that they have the necessary induction, training and support as required.
• Supervise and support the logistics staff and ensuring proper usage of implemented logistics procedures, rules and regulations. Ensure the logistics staff are able to deliver work of quality by providing coaching, training, and guidelines.
• To assess the logistical capacity of NCA Nigeria on a continuous basis and to make recommendations to ensure this is maintained at adequate levels for the needs of the operation.
• To develop, supervise and monitor the vehicle and transport fleet management routines in cooperation with the Administration officer.
• To manage the supply chain on all items by ensuring that the Operation is well-prepared to manage incoming supplies.
• To follow up on any IT issues and requirements as NCA grows.
• To provide assessment and reports of the job performance evaluations of logistics personnel (PDR).

Requirements

• Four years’ experience in logistics within the field of humanitarian relief programmes
• Proven record of management of a logistics team.
• University degree in Procurement, Supply Chain or other relevant subject.
• Management of budgets and ability to prepare timely, complete and accurate reports.
• Experience of conducting training workshops in all areas of logistics for staff.
• Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring
• Personnel management and leadership skills
• Strong organizational and problem-solving skills
• Ability to train others in relevant skills
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities
• Fluent written and spoken English
• Flexibility in the workplace Successfully manage a team through active monitoring, coaching and continuous support;
• Proactively seek solutions in a challenging context;
• Maintain high standards and quality of work;
• Work under pressure and with a tight deadline.

Personal attributes:

• Personnel management and leadership skills
• Strong organizational and problem-solving skills
• Ability to train others in relevant skills
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities
• Fluent written and spoken English
• Flexibility in the workplace

NCA’S Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

• Humanitarian Accountability Partnership (HAP)
• Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
• ACT Alliance Code of Conduct
• SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
• NCA Nigeria Security Plan
• NCA Nigeria Staff Handbook.