Executive Assistant at Aldelia Limited

Reports to: The Chief Executive Officer

Responsibilities

• Acting as the MD’s first point of contact with internal and external stakeholders.
• Working with the MD to understand functional business objectives.
• Undertaking background research, to produce documents, briefing papers, reports and presentations.
• Working with Senior Managers to ensure information, reports, etc are produced to quality and deadlines.
• Managing the diary of the MD and arrange meetings as required.
• Organizing and dealing with correspondence and legal documents.
• Liaising with technical partners on behalf of the MD as required.
• Developing and maintaining effective working relationships with relevant Senior Managers.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with the MD.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for the MD.
• Performing office duties that include ordering supplies and managing a records database.

Required Qualifications and Experience

• Good University Degree in an IT related course is compulsory
• Minimum of 5 years experience working in a corporate organization with the will to learn.
• Excellent speaking, writing, researching, editing and presentation skill.
• Social media savvy; Facebook, twitter, Instagram, LinkedIn, etc.
• Savvy on design tools.
• Preferred candidate is male .