Finance Assistant at Novel Alliance for Development Aid _NADA

Duration: 6 Months 

Reports to: Finance Assistant  

Purpose of the Role

The Finance Assistant will provide accurate and timely support to the finance team by processing transactions, maintaining records, and ensuring that all financial documentation complies with organizational policies and donor requirements.

Key Responsibilities

• Verify and prepare payment vouchers, ensuring that all supporting documents (invoices, receipts, approvals) are complete and correct.
• Enter transactions accurately into the accounting system and maintain up-to-date cashbooks and ledgers.
• Assist in managing petty cash, including cash counts, replenishment requests, and record-keeping.
• Support monthly bank reconciliations and the preparation of monthly financial reports.
• Process staff advances, travel claims, and per diems, and follow up on timely retirement of advances.
• Assist with payroll data preparation and filing of statutory deductions and remittances.
• Maintain organized hard and electronic filing of all financial records for audit and donor review.
• Support audits and spot checks by retrieving documents and providing information as requested.
• Respond politely and promptly to queries from staff, vendors, and partners on payments and procedures.
• Uphold safeguarding, anti-fraud, and anti-corruption standards, and report any suspected irregularities promptly.
• Perform any other duties assigned by the supervisor.

Qualifications and Experience

Essential

• OND, HND, or bachelor’s degree in accounting, Finance, Banking and Finance, Business Administration, or a related field.
• At least 1 year of relevant experience in accounting or finance, preferably with an NGO or donor-funded organization.
• Basic knowledge of bookkeeping and accounting principles.
• Proficiency in Microsoft Excel and Word; familiarity with accounting software (e.g., Sage, QuickBooks, or similar) is an advantage.
• Strong attention to detail, numeracy, and record-keeping skills.
• Good communication skills and the ability to follow procedures accurately.
• Proficiency in English; knowledge of Hausa is an added advantage.

Desirable

• Part-qualification or progress towards ICAN, ANAN, or ACCA.
• Experience working in Sokoto or elsewhere in northern Nigeria.
• Understanding of donor financial compliance requirements.

Core Competencies

Integrity, accuracy, accountability, confidentiality, time management, teamwork, and willingness to learn.