Office & Admin Assistant (Graphics) at Hempawa Consult

Location: Mabushi, Abuja
Reports to: Branch Business Manager

Purpose of the job

• To be in charge of the day to day operational and administrative management of the office, in compliance with applicable policy direction.
  

Main Tasks
The Office & Admin Assistant (Graphics) will, among others, undertake the following tasks:

Managing operational resources:

• Enforce expenditure commitment policy
• Processing of all payment requests
• Cash flow management
• Accounting
• Support, under the supervision of the Branch Business Manager, the preparation and monitoring of the overall annual budget as well as budgets of specific projects
• Support, under the supervision of the Branch Business Manager, the preparation of organizational strategy and framework
• Support function on financial reporting
• Support, under the supervision of the Branch Business Manager, the preparation of financial documents to relevant authorities and Board, meetings he will attend
• Ensure effective co-ordination of operational activities of the core business(es) under the direct supervision of the Branch Business Manager

Implement administrative and operational framework in compliant with organizational structure and regulatory policy:

• Support and supervise compliance with all relevant fiscal and legal obligations of Hempawa Consult and her branches
• Assist the Branch Business Manager in drawing partnership agreements and proposals
• Manage contractual documents
• Give adequate operational support to all staff and activities
• Overall workplace readiness management and control; cleaning, first line security, technical and operational efficiency.
• Ensuring day to day management of the office operations and corporate compliance.

Administrative management of human resources:

• Support management of staff contracts
• Payment of salary and monitoring of holiday periods

Ensuring logistics management:

• Manage procurement in line with procurement policy and contractual relation with suppliers
• Oversee logistics of Abuja office operations and management

Skills / Abilities
Essential requirements:

• Ability to elaborate annual budgets and monitor its implementation
• Ability to establish expense processing procedures and compliance
• Ability to work with relevant software and solutions
• Graphics design skill will be a huge advantage

Personal skills:

• Autonomy, discipline, adaptability,
• A strong sense of diplomacy, sociability and interpersonal communication

Organisational skills:

• Ability to work within a small, multi-cultural team in decentralised locations.
• Ability to be accountable to supervisory line.